IT Asset Disposition Concerns for Stakeholders

As the world becomes increasingly reliant on computers for everything from making inventory orders to managing medical records, the risk for major companies suffering data breaches is likewise growing. The risk is even higher when companies fail to have an effective IT asset disposition (ITAD) policy in place and for those that do suffer data theft, the price can be quite high, both figuratively and literally.

As a result of these growing risks, a company-wide ITAD policy needs to be an integral part of every organization’s security strategy. Here, we address the common challenges and stakeholder concerns regarding implementing such a system for managing retired assets.

The Challenges of ITAD Implementation

One of the core challenges of creating an ITAD policy is ensuring that you are including all of the right decision making stakeholders in the process. Involving the right stakeholders from the beginning, and understanding their possible concerns, will help ensure success from the start.

Here are seven stakeholders and their primary ITAD concerns:

#1: Risk Management/Data Security

Primary ITAD concerns include:

• Compliance with industry regulations (HIPPA/HITECH, SOX, PCI, Gramm-Leach, etc.)
• Compliance with all federal and state regulations related to Personally Identifiable Information
• Data security for retired solid state drives (SSD)
• Compliance with corporate data security policies

#2: Facilities Management

Primary ITAD concerns include:

• Having the space available for secure storage
• Having the time, materials, and resources for handling audits, packing, etc.

#3: IT Asset Management

Primary ITAD concerns include:

• Compliance with software and OS licensing requirements
• Having the resources to track and handle retired assets
• Ensuring a maximum ROI on retired assets
• Keeping asset management costs to a minimum
• Integration of disposition data in asset management systems

#4: Finance Department

Primary ITAD concerns include:

• Compliance with software and OS licensing requirements
• Keeping asset management costs to a minimum
• Compliance with software and OS licensing requirements
• Ensuring a maximum ROI on retired assets

#5: Data Center

Primary ITAD concerns include:

• Having the resources available for secure hard drive data destruction
• Having the ability to audit data destruction for quality assurance purposes
• Ensuring a maximum ROI on retired assets

#6: Supply Chain

Primary ITAD concerns include:

• Keeping supply costs to a minimum
• Keeping the supply chain as simplistic as possible
• Ensuring vendors meet the corporation’s requirements

#7: Environmental Management Team

Primary ITAD concerns include:

• Compliance with all EPA regulations
• Compliance with corporate sustainability goals
• Having the ability to provide details for corporate environmental/sustainability reports

H2 Contact Liquid Technology for Reputable IT Asset Disposition Services

By following the above approach and addressing all of the mentioned concerns, you will be better able to implement your ITAD policy without accumulating any major issues. With a proper policy in place for handling your retired assets, your organization will also be able to manage expenses and maximize returns with the help of your ITAD vendor.

If you need to partner with an ITAD vendor, call Liquid Technology today at 800-797-5478 and speak with one of our Asset Management Specialists. We can help you manage your assets with our suite of award-winning services.